Migration From Office 365 Emails to Google Workspace – Best Practices

Overview of Office 365 and Google Workspace: Key Differences

Office 365 (Microsoft 365): Office 365 is a cloud-based suite. It includes popular tools like Word, Excel, and Outlook. It provides document creation, file management, and advanced features. Also, it’s perfect for organizations that need strong office apps. It also works well with different enterprise systems.

Google Workspace: Google Workspace (formerly G Suite) is Google’s cloud-based suite of productivity tools. It includes Gmail, Google Drive, Google Docs, Sheets, and Google Meet. Google Workspace is particularly favored by businesses that prioritize ease of use, cloud collaboration, and affordability. Also, its strong focus on sharing and team collaboration makes it an excellent choice.

Reasons to Migrate Email from Google Workspace to Office 365

Here are some common reasons businesses Migrate Office 365 to Google Workspace:

• Office 365 works seamlessly with Microsoft applications like Word, Excel, and Teams.
• Office 365 offers enterprise-grade security, compliance tools, and threat protection.
• Many organizations prefer Microsoft’s interface, especially if employees are already familiar with Outlook.
• Office 365 plans often provide larger mailbox storage compared to Google Workspace.
• Outlook offers advanced email filtering, archiving, and organizational tools.
• Some industries require Microsoft’s compliance features, such as eDiscovery and legal hold.
• Office 365 allows integration with on-premises Exchange servers for hybrid cloud solutions.
• Depending on business needs, Office 365 pricing may be more cost-effective for large organizations.

How to Manually Migrate Office 365 to Google Workspace

If you prefer a hands-on approach, manually migrating emails from Office 365 to Google Workspace is an option. While this method requires more effort and careful execution, it gives you greater control over the process. Below are the key steps to manually migrate O365 to Google Workspace:

Preparations for Manual Migration from Office 365 to Google Workspace

Before starting the migration process, ensure the following:

Create Google Workspace Users

• Sign in to Google Admin Console >> Directory >> Users.
• Add users individually or upload a CSV file containing their email and password for bulk creation.

Assign Admin Permissions in Office 365

• Open Office 365 Exchange Admin Center >> Roles >> Admin Roles >> Organization Management.
• Under Permissions, search for Application Impersonation and assign this role.
• Save the settings and assign Group Admin rights to the necessary members.

Step-by-Step Guide to Migrate O365 to Google Workspace

1. Firstly, sign in to the Google Workspace Admin Console.
2. Now, click on Accounts and select Data Migration.
3. After that, press Set Up Data Migration and select Microsoft Office 365.
4. Select the type of data to migrate, such as emails or calendar events.
5. Further, set the connection protocol to Auto and click Authorize.
6. Enter your Office 365 email address and password to establish the connection.
7. Accept all permissions to allow Google Workspace to access Office 365 data.
8. After that, tap Start Migration to migrate Microsoft 365 to Google Workspace.
9. You can select or upload a CSV file with user IDs from both Office 365 and Google Workspace.
10. Later, set a migration start date and configure other relevant options.
11. Finally, press Start Migration to migrate O365 to Google Workspace.

Best Way to Migrate from O365 to Google Workspace

The DRS Softech Office 365 to Google Workspace Software is a comprehensive solution designed to facilitate the seamless transfer of data from Microsoft 365 (Office 365) to Google Workspace (formerly G Suite). This tool enables users to migrate various Office 365 components, including emails, contacts, calendars, and Drive files, directly into their Google Workspace accounts. Users can migrate multiple Office 365 user mailboxes simultaneously using the Import CSV feature, simplifying the process for organizations with numerous accounts. Also, it provides the flexibility to migrate emails without attachments. This software is compatible with all versions of Windows OS, including Windows 11, 10, 8, 7, and earlier versions.

Simple Steps to Migrate from O365 to Google Workspace

1. Firstly, download and run the DRS Softech Office 365 to Google Workspace Software on your system.
   




2. On the front page of the tool, you will see two options: Backup and Restore. Click on Backup to backup your Office 365 data to Google Workspace, IMAP, PST, PDF, EML, MBOX, and CSV. Or click on Restore to restore PST/OST file data to Office 365.
   




3. After you choose Backup, click Continue to begin the migration process.
   




4. Now, enter your Office 365 credentials and click on Sign In.
   




5. Once you are successfully signed in, click on Import CSV to add multiple Office 365 user IDs.
   




6. Further, select the desired Backup Options provided: Mailbox, Online archive, or Public folders. Also, you can choose different backup options for different users. Click Next.
   




7. Now, in the Mailbox Hierarchy section, you can select the desired folder from the tree-structured mailbox preview. Click on Next.
   




8. Expand the Save/Backup/Migrate As field to choose the destination email client or file format. Here, we will choose Google Workspace as the destination email client.
   




9. Afterward, provide a valid Google Workspace credential (including Admin Email ID and Service account ID) and click Browse to select the p12 file. Click on Sign In.
   




10. Then, apply advanced features based on your requirements. Press Next.
    




11. In the Map Users section, choose the Google Workspace ID/s to which you want to migrate Office 365 mailbox. Click Next to proceed further.
    




12. Lastly, choose the destination user ID and Mailbox folder or the destination where you want to transfer Office 365 data. Hit Convert to migrate O365 to Google Workspace.
    

Exclusive Features of Office 365 to Google Workspace Tool

• Backup mailbox folders from both Office 365 admin and user accounts.
• Allowing users to Free Up Server Space to free up storage space.
• Provide an option to remove duplicate emails from Office 365 folders.
• The Date Filter permits to specify the email between the Start & End Date.
• It provides a simple interface, which is easy to understand and operate.
• The Demo version of this tool can backup to 50 mailbox items for free.
• Highly compatible with all the latest and earlier versions of Windows.

Conclusion

The process to migrate O365 to Google Workspace can significantly enhance collaboration and improve productivity. By following best practices and using the right tools, the transition can be efficient and seamless. For small-scale data, a manual approach is sufficient, but for large-scale migrations, opting for a specialized tool is the optimal choice. Moreover, it ensures data integrity and minimal disruption throughout the migration process.