How to Import PST to Office 365 Easily and Efficiently?

Summary: Nowadays, managing workplace data effectively is a core concern. Therefore, users prefer to keep crucial files stored in the Cloud, which is considered more secure. However, many users save their emails and files in PST locally. So, it is important to import PST to Office 365 mailbox to access them online anytime. Here is the blog with some effective solutions for you, one of them is the PST Converter.

Imagine, you work for an organization that uses email for communication and stores important messages and files in PST locally. Recently, your company has decided to switch from using its email servers to Microsoft Office 365. It is a service that stores emails and files online. Thus, you can access your old emails and stuff from your Outlook on any device connected to the internet.

On the other hand, you can access PST saved on the system only from your home computer. But, this lack can be fixed, if you connect Outlook PST to Office 365. For that, import PST file in Office 365. This will migrate the complete mailbox and other data from the current on-premises program. Let us see some of the benefits of Office 365, that is important.

Why Import PST to Office 365?

Office 365, being a cloud platform has many advanced features that ease user’s work. Here are some that insists users to migrate PST to Office 365:

• Access PST data on any device, with regular backups.
• Also, keeps your data safe with top-notch cloud security.
• Simplifies project management and team communication remotely.
• Additionally, Office 365’s backup services protect against data loss.
• You get instant updates and fixes without waiting for years.

Hence, this is how migrating PST to Office 365 is beneficial. Further, let us know the right procedure to carry out the transfer.

How Do I Import a PST File into Office 365?

So, this is what users are looking for. In this section, we will discuss four different ways to import PST in Office 365. Go through the detailed steps one by one and pick the one that best suits your requirements.

#1. Use Outlook Import/Export Feature

Here are simplified steps for using the Outlook Import Export Wizard and importing Outlook PST into Office 365:

1. Begin by opening MS Outlook on your device, using an Office 365 mailbox profile.
2. Click on File at the taskbar and then click the option Open & Export.
3. Then, choose the Import/Export feature from the options that appear.
4. Select Import from another program or file from the list and click Next.
5. After that, select Outlook Data File (.pst) and again click Next.
6. Click on Browse… and locate your PST file. Once selected, click Next.
7. Select your Microsoft 365 email account, press Next, and then Finish.

Note: When you import PST to Office 365 mailbox using your Outlook account, the right administrative privileges are needed. This means that only users who have admin access can do this task safely and effectively.

#2. Install AzureAZCopy Tool to Import PST File in Office 365

For this method, you need to install the AzureAZCopy tool on your computer. After that, organize your Outlook PST files in a local directory. We have explained the procedure in the best possible way to help you import PST.

Step 1: Assign Roles

1. Log in to the Exchange Admin Center.
2. Go to Roles > Admin Roles.
3. Search for Import Export and click on it.
4. Under Assigned roles, click Add and select the user.
5. Click Add to confirm.

Step 2: Create an Import Job

1. Go to Data lifecycle management > Import.
2. After that, click Import PST Files.
3. Then, click + New import job and give it a name. Click Next.
4. Now, choose the Upload your data option.
5. Click Show network upload SAS URL.
6. Copy the URL and download the Azure AzCopy tool.

Note: Ensure that PST files are uploaded to Azure Storage before you close this.

Step 3: Upload PST Files to Azure Storage

1. Extract the Azure AzCopy tool to your Desktop.
2. Copy your PST files to the Desktop.
3. Open Command Prompt and navigate to the AzCopy folder.
4. Use this command to upload PST files:
   

   Azcopy copy “pathToFolder/ContainingPST” “SAS URL” –recursive=true

5. Wait for files to upload.

Note: PST files of more than 20 GB can impact the import process.

Step 4: Verify Uploaded PST Files

1. Download and install Azure Storage Explorer.
2. Launch it and follow the setup.
3. Paste the SAS URL in the connection field.
4. Navigate to Blob container > PST folder to verify files.

Step 5: Map Outlook PST Files

1. Prepare a PstImportMappingFile.csv.
2. Specify FilePath, Name, Mailbox, and TargetRootFolder.
3. Save the *.csv file.

Step 6: Start PST Import Job

1. Return to Microsoft 365 Import data wizard.
2. Tick necessary checkboxes and click Next.
3. Select your mapping file and click Validate.
4. Submit the import job and monitor progress.
5. Once done, check Microsoft 365 for imported mail items.

Hence, this is another effective procedure to import PST in Office 365. However, one has to be familiar with the Microsoft AzureAZ Copy Tool and related technical aspects. It involves complex steps and is difficult to perform if you are a novice. Apart from this, the process gets more complex when you have to migrate multiple PST files to Office 365. Therefore, it’s better to look for a direct and easy way to complete the migration.

#3. Quick and Direct Solution to Import PST to Office 365

Are you still not satisfied with any of the procedures above? Or still, wondering ‘How do I add a new PST file in Outlook 365?’ Well, one of the most recommended methods to migrate PST to Office 365 is DRSSoftech PST File Converter. No other procedure can be as effective and simple as this. It is a proficient tool for transferring PST files to Office 365 or any other email client such as Gmail. Moreover, it has other functionalities like you can Convert PST To PDF, and many different file formats. With the security of data and ease of migration, the tool is very cost-effective.

Follow the steps to import PST to Office 365 mailbox using the professional tool:

1. Install and launch the tool on your PC.
2. Select the PST file from the system and add it to the tool.
3. Further, preview the mailbox folders and check them to migrate.
4. Choose Office 365 as the destination email client.
5. Enter the correct credentials and log in to Office 365.
6. If needed, you can add other filters to enhance the result.
7. At last, click on Convert to start the migration process.

Just a few simple steps and you are good to go. Being a straightforward solution, this is among the most demanded software. To know more details about the software, you can download the free tool from the official website. The demo tool is similar to the paid version, however, migrates only 50 emails per folder.

Conclusion

Go through all the mentioned procedures carefully and choose the best one out of it. As per IT experts, using professional tools to import PST to Office 365 keeps Outlook data secure and maintains its data integrity. On the other hand, free methods are very complex and time-consuming for all. Choose the best solution according to your transfer requirements and expertise.

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