Best Methods to Export Gmail Emails to PST Format

In today’s digital world, ensuring data security and easy access to essential information is more important than ever. Many individuals are searching for trustworthy methods to backup their Gmail emails as PST files. If you’re looking for a secure way to safeguard your Gmail messages, then converting them to PST files could be an excellent solution. In this technical write-up, we demonstrate the manual as well as the professional Gmail Migration Tool to export Gmail Emails to PST.

For backuping emails, the PST file format is highly significant, as it is the safest file format to store crucial emails. You may wonder why it’s beneficial to export Gmail emails to Outlook PST files. Let’s explore the advantages of saving your Gmail emails to the PST file format.

Why Export Mails from Gmail to PST File Format?

Backing up your mailbox data is a wise method to safeguard your useful data. Now, learn some of the major reasons for exporting emails as pst file.

• If you don’t have an active internet connection, then you can also access your emails offline using the pst file.
• Backing up Gmail emails to PST facilitates sharing your Gmail mailbox folder with someone with ease.
• You can also backup your Gmail emails locally and further if you need to delete them from your Gmail account. It helps you to prevent data breaches and data loss.
• You can also add password protection to safeguard your saved PST file and protect your emails from unauthorized access.

These are some notable reasons that users want to export Gmail emails to PST file format. Now, let us go through how to export Gmail to PST via Outlook.

Methods to Backup Gmail Emails to PST Format

There are various methods to export your Gmail email into PST file format. Some are described below:

#1. Export Gmail to PST File Using Outlook Application

Using MS Outlook, you can easily export Gmail mailboxes to PST file format. MS Outlook offers an Import/Export feature that allows you to backup your Gmail locally in PST file format. However, before you can use this feature, you need to first configure your Gmail account in Outlook. After follow the below steps to export Gmail emails to PST.

1. Sign in to Gmail and then go to settings to enable IMAP.
2. With the help of IMAP, you can add your Gmail account to Outlook.
3. Open the MS Outlook application on your system.
4. After that, click on the File button.
5. After going to the File option, select the Open & Export option and click on the Import/Export option.
6. Now, select the Export to a file option, and then select the Next button.
7. Select the Outlook data file (.pst) and then click on the Next button.
8. Next, pick a recently configured Gmail account.
9. After that, choose the Outlook mailbox folder that you want to backup and hit Next.
10. At last, define the saving location of the resultant PST file.
11. In the end, press the Finish button to finish the exporting process.

Using the process mentioned above, you can easily convert Gmail emails to PST file format using Outlook. However, this method lacks the flexibility to backup specific emails according to the requirement.

#2. Google Takeout Method to Export Gmail to PST File Format

Google Takeout is a built-in feature of Gmail that allows you to export your Gmail emails to your computer or an external hard drive in MBOX format.

Simple Steps to Export Gmail Emails in PST

1. Log in to your Gmail account with the help of credentials on your system.
2. After that, go to the Google Takeout.
3. Click the Deselect All option and then tick the required option you want to export.
4. Click on the Next button and choose the file type, i.e., select ZIP file format.
5. After that, tap the Create Export button. Here, you can view the status of your Gmail email export process.

When the process is completed, you will receive an email from Google Takeout containing a download link. After that, open the received email and click on the Download link to save Gmail emails. The download link contains a file in the form of MBOX. Now you need to convert MBOX to PST format to save the gmail email as pst file.

Drawbacks of Exporting Gmail to PST via Manual Methods

• Lost internet connectivity can make the process too hectic.
• Do not ensure the complete downloading of emails.
• It does not support backing up incoming emails from the Gmail account.
• Outlook must be installed to convert Gmail emails to PST format.
• It requires multiple stages to complete this task.
• This method can be time-consuming, as it involves syncing Gmail emails with Outlook.
• Several technical steps are involved in this approach, so non-technical or novice users may face the problem.

These are the notable restrictions that come when you export them manually. To overcome this, experts suggest a professional way to Download Gmail Emails to PST file format.

Professional Way To Export Gmail Emails to Outlook PST File

DRS Gmail Migration Tool is the best tool to Export Gmail to Outlook PST. It is advanced software designed to facilitate to Export of Gmail data to PST files and various other file formats. Along with this, users can also directly transfer Gmail emails to different email clients. This utility comes with a very simple user interface that allows users to perform the conversion easily. It also helps to maintain data security and structures as before. It can be smoothly used by both technical and non-technical users to perform these tasks. Now look at the steps to export to the pst file.

Step to Convert Gmail Email to PST Format:

1. Download and launch the DRS Gmail Migration Tool.
2. Choose the Gmail option and log in with your credentials.
3. After that, select the mailbox item or emails that you want to convert.
4. Select the Outlook PST file format from the drop-down list.
5. Choose the appropriate additional feature for your requirements.
6. Now, provide the destination path to save your resultant output file.
7. In the end, click on the convert button to begin the migration process.

Conclusion

In this blog, we have talked about different ways of converting Gmail data to Outlook PST. The first technique seems to be a tricky and time-consuming approach, and it requires some technical knowledge. Thus, it can be figured that the automated process is the best option for exporting Emails to PST. Select anyone with whom you are more comfortable to perform. Although we recommend the automated solution for quick and safe conversion of data.