Export Gmail Emails to Text Files in Bulk With Attachments

Gmail is useful for day-to-day life personal and professional communications. It saves your emails on its cloud storage which provides better features to access email from anywhere with an active internet connection. Sometimes, users don’t have an internet connection and want to see their emails on an urgent basis, whether the reason is.

Here, exporting Gmail emails to text files helps them to access their emails easily. So in this blog, we look at how you can save your crucial emails in a text file with the help of a pro Gmail Backup Tool and another method that includes manual steps.

Let’s look at the benefits of exporting Gmail emails to a text file format.

Benefits of Exporting Gmail Emails to Text Files

There are numerous advantages to exporting Gmail Emails into Text files. Here are some of them mentioned:

• Offline Access: Exporting Gmail messages to a text file allows you to access your emails without an internet connection, which is useful in network outages.
• Backup: Text files serve as a simple backup, ensuring you have a copy of your important emails in case of account issues or data loss.
• Ease of Use: Text files are easy to open and read with various applications, making them convenient for quick reference.
• Data Portability: Exporting to a text file makes it easy to transfer your emails to different systems.
• Minimal Storage Requirements: Text files are typically smaller in size compared to other formats.
• Enhanced Privacy: Text files can be encrypted or password-protected for added security, helping to protect sensitive email content from unauthorized access.

Manual Approach to Convert Gmail to Plain Text

Exporting Gmail messages to plain text involves several steps, which can be a bit complex. However, there are easier options available that require less technical knowledge and time, like using professional tools. First, let’s go over the standard method for exporting Gmail emails to text files.

Step 1: Save Gmail Emails to text via PDF File Format 

1. Login to your Gmail email account in your defined system using the appropriate credentials.
2. Now, select the email that you want to export as a PDF file.
3. Next, click on the Print icon at the top right of the email. This will open the Print dialog.
4. Then, select Microsoft Print to PDF in the Destination field, then click the Print button.
5. Assign a suitable name and location to the PDF file and other attributes, now click on the Save button.
6. Now, it will save your Gmail email as a PDF file on your local system.

Step 2: Transform PDF File to TXT file format Using MS Word

1. Navigate to the file destination where you saved the Gmail email as a PDF file. 
2. After that, select the file, right-click on it, and choose Open with >> MS Word. 
3. This step 2 action will open the PDF file in Microsoft Word.
4. After that, once the email is displayed in Word, click on the File menu in the top menu bar.
5. Now, select the Save As option from the left section.
6. In the Save As Type dropdown menu, choose Plain Text. Click the Save button. 
7. This process will save your Gmail email as a text file.

After completing the above steps, your Gmail email will be saved as a .txt file format and you export Gmail emails to text files successfully. This approach works well if you only require to convert a few emails to text format. Nevertheless, if you need to convert multiple emails at once, this approach may not be suitable.

Restrictions of the Manual Approach

There are some limits to manual approaches, which are outlined below:

• Gmail attachments cannot be converted to text files using this method.
• This technique only allows you to save one Gmail message at a time.
• Converting messages individually is a tedious and time-consuming process.
• You may encounter formatting problems, meaning the layout of the Gmail messages may not appear as it does in Google Mail.
• Saving multiple messages requires additional storage space, as each message is converted and saved separately.

These are some restrictions in the manual way to export Gmail emails to text files. 

To remove these types of restrictions, we recommend using a professional tool. Such tools make it easy to export your entire mailbox into your preferred file format quickly and efficiently.

Automated Approach to Export Gmail to Text in Bulk

The DRS Gmail Backup Tool is a comprehensive solution for downloading your valuable data from Google services, including Google Drive, Contacts, and Hangout Chats. It allows you to export your data to various file formats and webmail accounts. Additionally, considering the technical naivety of beginners, the software features an intuitive and user-friendly interface.

Simple Steps to Export Gmail Emails to Text Files

1. Download, install, and launch the DRSSoftech Gmail Backup Tool as an administrator.
2. After that, choose the Gmail option and log in using your credentials.
3. Now, select the mailbox item or emails that you want to convert.
4. Then, select the TXT file format from the drop-down list.
5. After that, Choose the appropriate additional feature for your requirements.
6. Now, provide the destination path in your system to save your resultant output file.
7. In the end, click on the convert button to begin the conversion process.

Conclusion

Exporting Gmail emails to text files offers valuable benefits such as offline access, easy backup, and data portability. While the manual method involves multiple steps and has limitations, including handling only one email at a time and potential formatting issues. Using a professional Gmail Backup Tool provides a more efficient solution to export Gmail emails to text files. This tool allows for bulk conversion of Gmail messages to various formats, including text files, with minimal technical knowledge required. By leveraging such tools, users can overcome the restrictions of manual methods, ensuring a smoother and more effective backup and conversion process.

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