Best Techniques To Import EML To Office 365 – Hassle-Free

Why it is Necessary to Import EML Files to Outlook 365?

Before we dive into the methods, let’s first understand why importing EML files to Office 365 is crucial for some users. Office 365 offers a robust cloud-based email platform with excellent collaboration, security, and productivity features. 

• Folder Management: Outlook 365 provides powerful organizational tools to manage emails, such as folders, categories, and rules. Importing EML files ensures your data can benefit from these features.
• Search Functionality: Advanced search options in Outlook 365 make it easier to locate specific emails or attachments from imported EML files.
• Robust Data Protection: Outlook 365 offers advanced security features, such as multi-factor authentication, encryption, and threat detection, to safeguard your email data.
• Backup and Recovery: By importing EML files to Outlook 365, emails are stored securely in Microsoft’s servers, reducing the risk of data loss.
• Cloud Access: Outlook 365 is a cloud-based platform, that allows users to access imported EML emails from any device or location with an internet connection.

By migrating your EML files, you ensure that all your important email data is safely stored, accessible, and integrated with your Office 365 account.

Simplified Methods to Import EML to Office 365 Account

For personal convenience to professional requirements, this process ensures your email data is centralized in a modern, cloud-based platform for flawless management and long-term usability. Here are the most effective techniques to import eml to Outlook 365. Each process is designed to ensure a smooth and hassle-free migration process. It depends on the amount of EML data you have. Proceed further and pick the method accordingly. 

Method 01: Import EML Files to Office 365 Manually

The first method for importing EML files into Office 365 is done manually. This process involves converting EML files into PST files and then transferring them into the Office 365 format. Although it’s a time-consuming approach, it can be accomplished by carefully following each step. Below, we’ll guide you through the step-by-step procedure for manually importing EML files into your Office 365 account. We’ve broken down the steps into five stages:

Phase 01: Open the EML File in Outlook

Start by selecting the EML file you wish to open in Office 365.

• Right-click the file and choose the “Open With” option.
• Then, select Outlook from the list of applications.

Phase 02: Save the File in MSG Format

Once the file is opened in Outlook:

• Click on the File tab in the menu bar.
• Select Save As from the available options.
• Choose the .msg format from the drop-down list.
• Pick a destination path to save the file and click Save.

Phase 03: Use Drag-and-Drop to Import the MSG File

• Open the Microsoft Office application on your system.
• Select the folder where you want to import the files.
• Drag and drop the .msg file into the desired folder in the Outlook application.

Phase 04: Export the File Using the Import/Export Feature

Once the file is imported:

• Go to the File tab in Outlook.
• Click on Open & Export, then select Import/Export.
• Choose Export to a File and click Next.
• Select Outlook Data File (.pst), then click Next.
• Choose the file you want to export, then click Next.
• Select the destination for the PST file and click Finish.

Phase 05: Import PST File to Office 365

Finally, use the PST to Office 365 Migration Tool to import the PST file into your Office 365 account. By following these stages, you can manually transfer your EML files to your Office 365 account. Although it may take some time, this method allows for precise control over the import process.

Cons of Using the Manual Way to Open EML File in Office 365

The manual process for opening EML files in Office 365 is a cost-effective option, but it has several drawbacks that can make it challenging for users. Below are the main limitations associated with this method:

• Time-Consuming: The manual process is lengthy and requires multiple steps.
• Complex for Beginners: Non-technical users may struggle with the detailed instructions.
• Risk of Data Loss: Mistakes during the process can result in incomplete or lost data.
• No Direct Support: Office 365 lacks a native option to directly open EML files.
• Size Limitations: Large EML files may face issues during import.
• Error-Prone: Manual methods are susceptible to configuration and mapping errors.
• No Batch Processing: Handling multiple EML files manually is tedious and inefficient.
• Limited Functionality: The manual process may not retain metadata or folder structure accurately.
• Requires Third-Party Tools: Often involves additional tools, adding complexity.
• Not Scalable: Unsuitable for large-scale migrations or enterprise-level tasks.

As we see, the manual way to open EML files in Office 365 is feasible for small-scale tasks or occasional imports. However, it is time-consuming, error-prone, and unsuitable for users with limited technical knowledge or large-scale data migration needs. For efficient, error-free EML file imports, professional tools or automated solutions are recommended.

Also Read: Ways to Open EML File on Mac OS

Method 02: DRS EML Converter: A Reliable Tool to Import EML to Office 365

The DRS EML Converter is a robust software designed to simplify the process of importing EML files into Office 365. It addresses the limitations of manual methods by offering a fast, efficient, and user-friendly solution for managing EML file migrations.

Simple Steps to Import EML to Office 365

• Download and install the DRS EML File Converter on your system screen.
• Click on Select File/Select Folder and select the EML files or folders you want to import.
• From the export options, choose Office 365 as the target platform.
• Enter your Office 365 credentials to establish a secure connection.
• Use the advanced filtering options to select specific emails for migration if needed.
• Click the Convert button to initiate the import process. The tool will transfer the EML files to the specified Office 365 account.

Now, you can verify your imported emails. Log in to your Office 365 account to verify that the emails have been successfully imported.

Key Features of DRS EML Converter:

1. Direct Office 365 Import: The tool allows seamless transfer of EML files directly into Office 365 accounts without requiring intermediate steps or third-party software.
2. Batch Conversion: Supports batch processing of multiple EML files, saving time and effort when dealing with large email datasets.
3. Maintains Data Integrity: Ensures that all email properties, such as subject, sender, recipient, attachments, and folder structure, are preserved during the conversion process.
4. User-Friendly Interface: Designed with an intuitive interface, making it accessible for both technical and non-technical users.
5. Selective Migration: Provides options to filter and migrate specific emails based on criteria like date range, subject, or sender, offering greater control over the process.
6. Cloud Compatibility: Besides Office 365, the tool supports exporting EML files to other cloud platforms like Gmail, Yahoo Mail, and Outlook.com.
7. Support for Large Files: Handles large EML files efficiently without compromising performance or data accuracy.
8. Advanced Security: Requires user authentication for Office 365, ensuring secure data migration and preventing unauthorized access.
9. Free Trial Version: Offers a free trial version that allows users to evaluate the tool’s performance and features before purchasing the full version.

Advantages of Using Automated Solution over Manual Solution

• Saves time and reduces manual effort.
• Minimizes the risk of data loss or corruption.
• Ensures complete and accurate migration of emails.
• Compatible with all versions of Windows and supports various email clients that use the EML file format.

Conclusion

Importing EML files to Office 365 doesn’t have to be difficult. Whether you prefer the simple drag-and-drop method through the Outlook desktop app or the use of the DRS EML Converter, there are multiple ways to get your email data into your Office 365 account. If you’re looking for efficiency and reliability, using the recommended specialized migration tool will ensure a smooth transition. Its advanced features, user-friendly interface, and secure migration process make it an excellent choice for individuals to simplify email management and migration tasks.