Proven Methods to Convert EML to CSV File Format

EML is a standard file format for storing email messages, including attachments. It is typically created by email clients like Microsoft Outlook, Mozilla Thunderbird, Apple Mail, and others. EML files contain email content such as text, metadata, and sometimes multimedia attachments. However, they are not always ideal for data analysis or transfer, which is where CSV files come in. When managing email data, especially for research, reporting, or migration purposes, converting EML  files into a CSV format can be a practical approach. CSV files provide a versatile, easy-to-read format for organizing and analyzing data, such as email headers, senders, recipients, and subject lines. This blog explores proven methods including EML Converter to convert EML to CSV format efficiently.

Benefits of Exporting EML Data to CSV Format

Converting an EML file to CSV format is essential for several reasons, especially when you need to handle and analyze email data more efficiently. Here are some key reasons why this conversion may be necessary

• Converting EML files to CSV allows you to filter, sort, and analyze email metadata like sender, recipient, subject, date, and content in a structured manner.
• Many data analysis tools, such as Microsoft Excel, Google Sheets, and database management systems, work seamlessly with CSV files. 
• CSV format is lightweight and text-based, making it ideal for storing large quantities of email data in a compact, easy-to-read format. 
• Unlike EML files, which require an email client to open, CSV files can be easily shared and opened on any system without specialized software. 
• CSV allows you to extract and store only the necessary data such as sender, subject, and date without unnecessary attachments or email body content.

By converting EML files into CSV format, you simplify the management and usability of email data for various business or personal needs. Now that we know the purpose of the conversion, let’s look at the proven methods to do so.

How to Convert EML Files to CSV Format

CSV files provide a simple, tabular format that can be easily opened and manipulated in spreadsheet programs like Microsoft Excel or Google Sheets. The upcoming section will explore proven methods for converting EML to CSV. This conversion ensures that your email data is transformed into a format that is not only easy to read but also compatible with a wide range of applications for further use.

Method 01: Copy & Paste Option to Save EML to CSV Format

If you only need to convert a few emails and you are aware of the technical terms then you can proceed with this manual method to convert EML to CSV:

• Use an email client (like Outlook, Thunderbird, or a text editor) to open the EML file.
• Make sure the email is fully displayed, including sender details, subject, date, and content.
• Highlight the required details such as sender, recipient, subject, date, and body.
• Use Ctrl + C (Windows) or Command + C (Mac) to copy the selected text.
• Open a spreadsheet application such as Microsoft Excel, Google Sheets, or LibreOffice Calc.
• Paste the copied data into the appropriate columns using Ctrl + V (Windows) or Command + V (Mac).
• Use text-to-column tools in your spreadsheet application, if needed, to separate fields more accurately.
• Once the data is organized and formatted, save the spreadsheet as a CSV file:

• In Excel: Click File >> Save As, then select “CSV” from the dropdown.
• In Google Sheets: Click File >> Download >> Comma-separated values (.csv).

Note: However, for bulk conversion or preservation of complete email properties, consider using EML to CSV Converter Tool for accuracy. It ensures accuracy, scalability, and consistency while saving significant time.

Drawbacks:

• If you need to convert multiple EML files each file must be manually opened, copied, and pasted.
• This method is not suitable for bulk conversions or large datasets.
• Essential metadata such as attachments or advanced formatting might not be captured during copying and pasting.

Method 02: Export EML Files to CSV Format Using MS Word Application

Exporting EML files to CSV format using MS Word involves several steps that utilize the application’s text processing capabilities. Below is a detailed explanation of the process, along with its limitations.

Step 01: Export EML Files as DOC/DOCX

• Locate the EML file on your computer and right-click on it.
• Choose Open With and select Word from the list of applications.
• Once the file opens in Word, go to the File menu and select Save As.
• Choose the DOC format from the available options.
• Click the Save button to complete the process.

Step 02: Convert the DOC File as CSV

• Now, open the converted DOC file.
• Open the file using Microsoft Excel.
• Navigate to File and choose Save As.
• In the Save as type dropdown, select CSV.
• Click the Save button to complete the process.

Drawbacks:

• The method is impractical for bulk conversion due to time and effort constraints.
• This process involves significant manual steps, especially for multiple EML files.
• Extracting specific fields (e.g., headers, attachments) accurately requires careful attention.

How to Convert EML to CSV Using DRS EML Converter?

The DRS EML Converter is a powerful and versatile tool for bulk conversion of EML files into various formats, including CSV. During the conversion process, the software ensures that all email metadata and attachments are preserved without any data loss. Users can filter and select specific EML files or folders for conversion, providing that only relevant data is exported. Also, it includes a preview feature that allows users to review email content before initiating the conversion process, Its intuitive interface makes it easy for both technical and non-technical users to operate.

Besides CSV, it supports other formats like PST, MBOX, PDF, HTML, MSG, and more. As a result, it offers flexibility for various use cases.

Step-by-Step Guide to Save EML into CSV Format Directly

• First of all, install and run the DRS EML Converter software on your system.
• Open the application and add EML files or folders using the “Select File(s)” option.
• After that, utilize the preview feature to verify email details before proceeding.
• Choose “CSV” as the desired output format. Apply filters, if necessary, to select specific emails for conversion.
• Specify the destination folder for saving the converted CSV files. Click the “Convert” button to initiate the process. 

Once the conversion is complete, navigate to the destination folder to access your CSV files.

Conclusion

Converting EML files to CSV format is a practical way to manage, analyze, and transfer email data. There are multiple ways to accomplish this task effectively. You can use manual or automated ways to convert EML to CSV. The choice of method depends on your needs—whether it’s ease, batch processing, or customization. With these proven methods, you’ll be able to simplify your email data management process, whether for personal use or larger-scale data analysis projects.