Easy Methods to Convert Gmail Emails to Word Documents

User Query: “I work in an IT organization in which I frequently need to share important Gmail emails as Word files. So, I was looking for easy methods to export emails from Gmail to Word files. After searching a lot I haven’t found any suitable and reliable solution for this. Can you provide me some easy ways through which I can convert Gmail to a Word file?”

Are you also facing the same issues as above discussed in saving your Gmail emails in Word document format? No need to worry! In this technical write-up, we will provide you with the best solution to convert Gmail to Word documents also in bulk using the Gmail Migration Tool.

Need to Convert Gmail to Word Documents

There are numerous causes for converting Gmail emails to Word documents, which may differ depending on their choices. We have given all the potential reasons below.

• Documents are saved using any Word-supported application. 
• Plain doc files can be accessed on any system, regardless of the platform used to view them. This universal compatibility is a key reason why individuals often choose to convert Gmail messages to DOC file format.
• When it comes to saving size, some files are very small and take up very little space.
• Users can retrieve their emails by searching for the subject and sender’s name.
• By using doc files, users can print multiple emails with a single click. 
• Users can easily send Word documents as attachments.
• Word documents can be saved as offline Gmail data by the user. Word documents can be accessed even if you don’t have access to the internet.
• Another significant advantage of utilizing Microsoft Word is that it allows users to create several formats depending on the demand and relevance.

All the above-listed reasons create an urge in the users to convert Gmail to Word documents as soon as possible. Now, let’s move ahead toward the best possible solution regarding the same.

Manual Techniques to Save Gmail as DOC/DOCX

To export Gmail to Word documents, you can make a few changes to your Gmail account settings. Users must have enabled their IMAP settings in Gmail. Now, to complete further approach, follow the steps in this section.

# Step 1: Configure Gmail Email Into Thunderbird Using IMAP

Follow the steps below to configure the Gmail account in the Thunderbird account using the IMAP settings.

1. Launch the Thunderbird applications on your system.
2. Click on the three-line button (menu) and select New >> Existing Mail Account.
3. After that, enter your Name, Gmail Address, and Password in that given section.
4. Now, Thunderbird should automatically detect the correct settings.
5. Click on Done or Re-test, and Thunderbird will check the settings. 
6. In the end, your Gmail account should be configured and ready to use.

That’s it! You’ve configured Gmail in Thunderbird using IMAP. If you face any issues, verifying settings or checking for updates to Thunderbird or Gmail security settings may help resolve them.

# Step 2: Save Gmail as DOC File Format

Using this process, the Gmail emails will be saved in DOC file format. Users are needed to download the ImportExportTools NG add-ons in your mailbox. For this,  the steps provided below are:

1. Open the Thunderbird application in your system.
2. Click on the three-line button (menu) and select Add-ons and Theme.
3. Under add-ons and theme, select ImportExport NG add-ons.
4. After that, choose the Gmail mailbox folder to be exported.
5. Click on the ImportExport Tools and choose Export All Messages in the Folder.
6. Now, choose the destination path where you want to save the doc file.

Limitation While Saving Gmail Emails to Word Using Manual Method

Converting Gmail emails to Word documents (.doc or.docx) can be useful, but there are several limitations and considerations you should be aware of:

• When converting email content into Word, complex formatting may not always transfer accurately. 
• You will need to save and insert the email attachments separately into the document, if necessary. Because email attachments won’t be included in the Word document. 
• Large email attachments might exceed the size limits of your Word document or your system’s resources.
• If you need to convert a large number of emails, processing each email individually can be time-consuming.
• Tools or scripts to automate the conversion process might have limited functionality or compatibility issues. 
• Converting into DOC file format can raise privacy and security concerns, especially if sensitive information is involved.
• Email threads with multiple replies and forwards might be difficult to convert into a readable Word document format.
• Emails with large amounts of text and images can result in very large Word documents, which might affect performance and usability.

By understanding these limitations and using best practices, you can more effectively convert Gmail emails into Word documents and mitigate potential issues. However, the process is time-consuming and complicated for the novice user. Hence, we recommend users opt for the Gmail to Word Converter to save data and time.

Professional Way to Convert Gmail to Word Document

This professional approach consists of a trustworthy DRS Gmail Migration Tool that is a reliable way to export Gmail to Word documents. Additionally, it is integrated with some notable features that allow users to optimize the entire conversion process. It saves all your Google mailbox into various file formats. It also migrates your Gmail mailbox into other email clients including Outlook, Yahoo, office 365, etc. This software comes with an interactive, user-friendly interface that simplifies and engages the user’s needs. This tool is compatible with all versions of Windows. Now, without wasting time, let’s go to step action to learn the process of conversion.

Simple Step to Convert Gmail to Word File Format

1. Download and launch the DRS Gmail Migration Tool.
2. Choose the Gmail option and log in with your credentials.
3. After that, select the mailbox item or emails that you want to convert.
4. Select the DOC file format from the drop-down list.
5. Choose the appropriate additional feature for your requirements.
6. Now, provide the destination path to save your resultant output file.
7. In the end, click on the convert button to begin the migration process.

Conclusion

In this article, we’ve explored the most effective method to convert Gmail to Word documents with just a few simple steps. The techniques described in the above blog allow you to securely convert multiple emails to Word documents without losing any data. Whether you’re using free manual methods or automated tools, you can export emails from various email clients into Word format quickly. and efficiently.  While manual methods are feasible, they can be time-consuming. On the other hand, a Gmail Migration Tool offers a user-friendly and efficient solution, delivering satisfactory results with minimal effort. Therefore, we recommend opting for the professional, automated approach for a more streamlined and efficient conversion process.

Read More: Migrate from One Gmail to Another Account