Export Gmail Emails to CSV – Know the Comprehensive guide

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Updated on July 24th, 2024

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Is your Gmail running out of storage? Do you want to access your Gmail data offline? If this is the case, then you should export Gmail emails to CSV. CSV is a versatile file format, that can be accessed on multiple platforms. So, we have explored all the possible methods to export emails to CSV in this blog. Although the manual method is easy to use, we have also recommended a professional Gmail Migration Tool.

Table of Contents

An Overview of Gmail and CSV

Gmail is a free email client offered by Google that allows you to send and receive mail over the Internet. It is a kind of webmail by which you send emails to multiple users at the same time. Also, it performs other email tasks like creating an address book, blocking spam emails, and so on. You can access email either through a mobile application or a web browser.

Despite having various benefits, still some users want to export Gmail to CSV. CSV is a widely used file format that allows you to save your data in tabular form as a spreadsheet. Also, it stores your tabular data in plain text, where commas separate values and newlines separate records. It saves your data in the .csv file extension that can be accessed in MS Excel and Google Spreadsheet. In general words, CSV allows you to understand any kind of data in the simplest form.

Advantages of Exporting Emails from Gmail as CSV

Here are some of the most common advantages of converting Gmail Emails to CSV:

Users want to export Gmail Emails to CSV as it frees up the storage space of Google and acts as a backup.
CSV file allows you to access the Gmail data even in offline mode.
It can be opened in spreadsheet applications such as MS Excel or Google Spreadsheet very easily.
Backing up Gmail data to CSV helps you eliminate any sort of data loss and corruption.

Effective Methods to Export Gmail Emails to CSV

There are two effective methods by which you can efficiently and conveniently migrate Gmail emails to CSV. We will explore a manual method and a professional tool that will assist you in the conversion process. But first of all, let’s see the various manual techniques.

Ways to Convert Gmail to CSV Manually

Here are some of the most prominent manual methods that you need to know.

#1. Export Gmail emails to Excel

Firstly, sign up or log in to your Gmail account
Now, choose the desired email that you want to download.
Further, click on the three-dot icon (more options).
Next, select the “Download Message” option.
Now, your message will be immediately in EML file format.
Afterward, open a blank spreadsheet in MS Excel.
Then, go to saved EML files.
Now just drag and simply drop the EML files into the blank spreadsheet.
Next, a new prompt message will appear.
After that, hit the “Proceed” button.
Now, your email will be opened in a protected view.
Later, choose the Enable Editing option to access emails.
At last, save your EML file in CSV and hit the “Save” button.

#2. Export Gmail Emails to CSV Using MS Outlook

In this method, you need to follow two simple steps.

Step 1 – Enable the IMAP option in Gmail

Initially, open your Gmail account by providing the login credentials.
Now, choose “Settings” and opt for “See All Settings”.
Further, select the “Forwarding and POP/IMAP” option.
After that, tick the “Enable IMAP” option and click the “Save Changes” option.

Step 2 – Add Gmail to the Outlook Application

First of all, open the Microsoft Outlook application on your system.
Next, go to the File option and choose “Add Account”.
Now, enter your email address and select the Connect option.
Afterward, type the app password and again choose Connect.
Now, MS Outlook will add your Gmail account.
Then, the message “Account added” will be displayed.
Ultimately, hit the Done button to finish the process.

#3. Use the Google Extension to Export emails from Gmail to CSV

First of all, open Chrome on your system.
After that move to Export Emails to Google Sheets by Cloud HQ extension.
Now, select the Add to Chrome option.
Then, the extension will be automatically integrated with the Gmail account you have.
Next, select the More option and then choose Save Label As CSV.
Afterwards, hit the Start button.
Later, you will receive a link to the spreadsheet as an email.
Finally, select the link button, and the process is completed successfully.

#4. Export Gmail to CSV Using Mozilla Thunderbird

First, you need to configure and then import your Gmail account to Thunderbird.

Using IMAP Configure Gmail Account to Thunderbird

Firstly, install and run Mozilla Thunderbird on your device.
Now open it and click on the Tool option.
Next, select the “Account Settings” option.
After that, tick mark the Add Mail Account.
Then, hit the Continue button and enter your name, email id, and password.
Now, from the drop-down menu, select IMAP and then Manual Configuration.
In Set Up an Existing Email Account, fill in the following details:

Name: The name you entered in your Gmail account
Email ID: Your email address in Gmail
Password: The password of your Gmail account
Incoming Server Host Name (IMAP): gmail.com
Incoming Port: 993
Outgoing Server Host Name (SMTP): gmail.com
Outgoing Port: 465

At last, hit the Done button and you’re done.

Export Gmail With Mozilla Thunderbird

First, select “Tools” and then click on “Adds-Ons”.
Now, in Adds-Ons, search for Import/Export NZ tools.
After that, select the Add to Thunderbird option.
Next, a pop-up notification will appear.
Then, click on the Add button.
Afterward, choose “Restart Now”.
Further, right-click on the mail folder you wish to export.
Then, select the “Import/ExportTools NZ “ option and later choose “Export all messages in folder”.
In the end, select the Spreadsheet (CSV) option and your emails will be successfully exported to CSV file format.

Pitfalls of Using the Manual Method

The manual method is too lengthy and complicated at the same time.
You must be a pro at technology to use this method.
This method demands a lot of effort and time.
The chances of data corruption or loss are high.

Export Gmail Emails to CSV Usim Professionally

DRS Gmail Migration Tool is one of the best professional tools that assist you in exporting your Gmail to CSV and various other file formats. Also, you can export your Gmail email to multiple email clients such as Yahoo Mail, Thunderbird, Hotmail, Opera Mail, and so on. This tool allows the user to directly backup Gmail, Contacts, Photos, Google Drive, and Calendar to your system. All Google Mailbox folders like Sent, Inbox, Thrash, and Draft will be saved with the help of this tool. Additionally, this tool offers wide compatibility and an interactive graphical user interface.

Key Features of The Tool

Here are some of the key features of the tool:

This tool allows you to back up complete mailbox data to your external hard drive.
It also enables the users to download Google items like Calendar, Contacts, Gmail, etc.
This tool offers the “Convert Attachments to PDF” option to convert email attachments to PDF.
With the help of this tool, you can discard duplicate emails during the migration.
You can even back up emails without attachments.
Moreover, this tool also provides an advanced data range Mail Filter feature.

To Sum Up

After reading the full blog, you’ll be able to understand all the methods to export Gmail emails to CSV. Now, it’s up to you which method you find suitable and perfect. However, a professional tool can be used by anyone but you need high-level tech knowledge to use the manual method. Also in this article, you will get to know about both Gmail and CSV and the reason for the conversion.