Google Workspace Sync for Microsoft Outlook: Complete Guide

Google Workspace Sync for Microsoft Outlook (GWSMO) is a powerful tool that enables users to synchronize their Google Workspace accounts with Microsoft Outlook. It allows seamless access to emails, calendars, contacts, tasks, and notes within Outlook while keeping data synchronized with Google services in real-time.

Designed primarily for businesses and organizations that rely on Google Workspace but prefer using Outlook as their primary email client, GWSMO ensures a smooth transition without losing essential functionalities. It supports key Outlook features such as email composition, scheduling, and contact management. Also, it maintains cloud-based synchronization for enhanced accessibility and security.

In this blog, we will walk you through everything you need to know about Google Workspace Sync for Microsoft Outlook, including installation, setup, troubleshooting, and best practices to optimize your workflow.

Why Use Google Workspace Sync for Microsoft Outlook?

Google Workspace Sync for Microsoft Outlook (GWSMO) is essential for businesses and professionals who rely on Outlook but want the flexibility and collaboration features of Google Workspace. Here’s why you should consider using it:

• Google Workspace Sync allows integration between Outlook and Google Workspace.
• Moreover, it enables users to access Gmail, Calendar, and Contacts within Outlook.
• It helps businesses transition from Outlook to Google Workspace without disruptions.
• You can ensure that emails, events, and contacts stay synchronized in real time.
• It enhances productivity by combining Outlook’s interface with Google’s cloud services.
• Along with that, it supports offline access to emails and calendar events.
• Also, it can simplify collaboration by syncing shared Google calendars.
• It provides a familiar email environment for Outlook users in Google Workspace.
• It helps organizations streamline IT management with Google’s cloud-based solutions.

By using GWSMO, businesses get the best of both worlds—Outlook’s familiar environment combined with Google’s cloud-powered efficiency and collaboration tools.

How to Perform Google Workspace Sync for Microsoft Outlook

You can perform Google Workspace Sync for Microsoft Outlook using both manual and automated solutions. The manual method involves configuring account settings and syncing data step by step, while the automated solution simplifies the process using the recommended reliable solution for a hassle-free setup.

Google Workspace Sync for Microsoft Outlook (GWSMO) – Manual Setup Guide

Google Workspace Sync for Microsoft Outlook (GWSMO) allows users to sync their emails, calendars, contacts, and notes between Google Workspace and Outlook.

To ensure a smooth setup, follow these steps:

Step 1: Enable GWSMO in the Google Admin Console

Before users can install and use GWSMO, an administrator needs to enable it in the Google Admin Console.

How to Enable GWSMO:

1. Sign in to the Google Admin Console using an administrator account.
2. Go to:
   • Menu ☰ → Apps → Google Workspace → Gmail
   • Click End-user access → Google Workspace Sync
   • Check the box: Enable Google Workspace Sync for Microsoft Outlook for my users
   • Click Save

Enable Additional Services (Required for Full Functionality)

• Google Calendar:
  • Go to Turn Calendar on or off for users and enable it.
• Contact Sharing (For Global Address Lists):
  • Menu ☰ → Directory → Directory settings
  • Click Sharing settings → Contact sharing
  • Check to Enable contact sharing → Click Save
• Google Drive (For Notes Sync):
  • Menu ☰ → Apps → Google Workspace → Drive and Docs → Features and Applications
  • Click Drive SDK and check Allow users to access Google Drive with the Drive SDK API
  • Click Save

Step 2: Install GWSMO on Users’ Computers

Users must install GWSMO to sync their Google Workspace data with Outlook. There are two installation options:

Option 1: Push Installation (Admin Deployment)

1. Download the MSI file from the GWSMO download page.
2. Choose the correct version (32-bit or 64-bit) based on the Outlook version.
3. Use your organization’s software deployment tool to install it on users’ computers.
4. Instruct users to complete the setup following these steps.

Option 2: Let Users Install GWSMO Themselves

1. Direct users to download GWSMO (EXE file).
2. Users can install GWSMO by following these instructions.
3. The default installation folder is:
   • C:\Program Files\Google\Google Apps Sync

Step 3: Enable Smart Features & Personalization (Optional)

Before migrating data, decide whether to enable smart features in Gmail, Chat, and Meet.

• Turning this on allows features like auto-sorting emails in Gmail.
• It must be enabled before migrating data.

Learn more about smart features & personalization.

Step 4: Set Up Availability Information for Exchange 

If your organization uses both Google Workspace and Microsoft Exchange, users can check Exchange users’ availability in Google Calendar by following these steps:

1. Install Google Calendar Connector Web Service

• Follow the Google Calendar Connector Web Service Installation Guide.
• Important: If your Exchange server is Exchange Online (Microsoft 365), this feature won’t work.

2. Create a Registry Key on Users’ Computers

Each computer with GWSMO needs a registry key to connect to the Calendar Connector.

Registry Key Details:

• Path:
  • HKEY_CURRENT_USER\Software\Google\Google Apps Sync\CalendarSync
• String Value:
  • Value name: FreeBusyURL
  • Value data: <URL for the Calendar connector>
  • Example: http://www.example.com/GCalExchangeLookup/ExchangeQuerier.aspx

For help with the registry, refer to Microsoft’s registry guide. By following these steps, you can successfully enable and deploy Google Workspace Sync for Microsoft Outlook in your organization. This will allow users to sync emails, calendars, contacts, and notes effortlessly between Google Workspace and Outlook. For troubleshooting or further details, visit the Google Workspace Help Center. 

Simple & Effective Solution for Google Workspace Sync for Microsoft Outlook

The DRS Softech Google Workspace to Microsoft 365 Migration Tool is a powerful solution designed to seamlessly migrate data from Google Workspace (G Suite) to Microsoft 365 (Office 365). It simplifies the migration process for businesses and IT administrators by ensuring a smooth transfer of emails, contacts, calendars, and Google Drive data without data loss.

If you are using Google Workspace Sync for Microsoft Outlook (GWSMO) to sync Google Workspace with Outlook but plan to move to Microsoft 365, this tool makes the transition easy and efficient.

• Transfers emails, contacts, calendars, and attachments from Gmail to Microsoft 365.
• Supports Google Drive file migration to OneDrive or SharePoint.
• Ensures that all data is migrated without changes to the folder hierarchy.
• Maintains email metadata like read/unread status, timestamps, and attachments.
• Allows bulk migration of multiple Google Workspace accounts at once.
• Saves time and effort for IT teams handling large-scale migrations.
• Provides options to filter data by date range, sender, subject, or specific folders.
• Ensures that only necessary data is transferred, reducing storage load.
• Uses OAuth 2.0 authentication for secure access to Google Workspace and O365.
• Does not store login credentials, ensuring data privacy and security.
• Compatible with Office 365 Business, Enterprise, and Education plans.
• Works with Microsoft Outlook, Outlook Web Access (OWA), and Microsoft Teams.
• Easy-to-use dashboard with a step-by-step migration wizard.
• Live progress tracking to monitor migration status.

Simplified Steps Google Workspace migration for Microsoft Outlook

1. Download and launch the Google Workspace to Office 365 Migration Tool.
   
2. Log in using Google Workspace Admin Credentials to grant necessary permissions.
   
3. Select the email accounts you want to migrate data from and press the Next button.
   
4. Choose the specific data types to migrate (Emails, Contacts, Calendars, Drive Files).
   
5. Use the Additional filter if you want to migrate only selected data.
   
6. Enter Microsoft 365 Admin Credentials and select the destination accounts for migration.
   
7. Ensure that the target Outlook profiles and mailboxes are set up properly.
   
8. Click the Backup to Start Migration button to begin the transfer process.
   

Track real-time progress and receive a detailed migration report upon completion.

Why Choose DRS Softech for Google Workspace to Microsoft 365 Migration?

Feature	DRS Softech Migration Tool
Automated Migration	Yes, with minimal manual effort
Bulk Account Migration	Supports multiple user accounts
Selective Migration	Filter by date, folder, or category
Folder Structure Preservation	Yes, keeps the original hierarchy
Security & Compliance	Uses OAuth authentication for secure login
Supports Outlook & OWA	Fully compatible with Microsoft 365

Conclusion

In conclusion, Google Workspace Sync for Microsoft Outlook (GWSMO) is an essential tool for businesses and users who need to integrate Google Workspace with Microsoft Outlook. It allows for seamless synchronization of emails, calendars, contacts, and tasks, offering a familiar Outlook interface while leveraging the power of Google Workspace. By following the setup steps and enabling the right services, organizations can ensure a smooth transition and maintain productivity across platforms.

Also Read: Migrate Emails from Google Workspace to IceWarp