How to Convert PST to Doc/Word? Best Guide
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Written By Shital Jha
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Updated on April 1st, 2025
Summary: Microsoft Outlook stores all emails, contacts, calendars, and other data in a PST file. However, if you need to access your Outlook emails in a Word document, you must convert the PST file to DOC format. Since Outlook does not provide a direct method for converting PST to Word, you need to follow specific steps to extract the emails and save them as DOC files. In this blog, we will cover the best methods, including DRS Softech PST File Converter, to convert PST to DOC/Word efficiently.
Why Users Prefer Word Document over PST
Many users choose to convert PST files into Word documents (DOC/DOCX) for several reasons. Here are some key reasons why users prefer Word over PST:
- You need Microsoft Outlook to open a PST file, but a Word document can be opened on almost any device using Microsoft Word, Google Docs, or other text editors.
- PST files can be hard to navigate. Converting them into a Word document makes the content clearer and easier to read.
- In Word, you can edit text, highlight important details, and format content as needed. This is not possible with a PST file.
- You can easily share a Word document through email or cloud storage and print it anytime. A PST file, however, requires Outlook or special tools to access.
- For official purposes, emails often need to be well-organized. A Word document allows you to arrange emails clearly and professionally.
Because of these advantages, many people choose to convert PST files into Word documents. Doc files are easy to open, share, and save important information for a long time.
How to Convert PST to DOC
You can convert a PST file to a Word document (DOC or DOCX) in different ways. You can do it manually by copying and pasting emails using the “Save As” option in Outlook. Also, you can use the professional utility to convert multiple emails at once. Below are the best methods to help you choose the right one.
Method 01: Manually Convert PST File to Word document
You can manually export emails from Outlook to a Word document by copying and pasting the email content or using Outlook’s built-in features. This method is simple and does not require any extra tools. Below are the steps to convert PST file to Word document:
- Open Outlook and navigate to the email you want to save.
- Press Ctrl+C to copy the email content that you want to convert.
- Also, you can select & copy the complete PST file with Ctrl + A
- In the next step, open Microsoft Word and create a new document.
- After that, paste the copied PST content into Word using Ctrl + V.
- In MS Word, click File >> Save As and choose DOC or DOCX format.
- Now, give the file a name and enter your desired location the save it.
Note: These steps will convert PST to Doc. It works well for a small number of emails, but if you need to convert multiple emails, you may prefer an automated approach.
Why the Manual Method May Not Be Ideal
Although it is simple to convert PST file to Word document using copy-paste, it has some drawbacks:
- Manually copying and pasting emails takes a lot of time.
- Moreover, you can only convert one email at a time.
- The original email format and structure may not be preserved.
- Any attachments in the emails must be saved separately.
- Manually copying emails increases the risk of missing important details.
- If the PST file is large, the process becomes slow and frustrating.
For these reasons, users who need to convert many emails or keep the original formatting often prefer automated tools.
Method 02: Automated Way to Convert PST to Doc with Ease
The DRS Softech PST File Converter is a professional tool designed to help users convert PST files into various formats, including DOC and DOCX. This utility comes out as a simplified alternative for users who want a quick and hassle-free way to extract email data from PST files and save it as a Word document. Moreover, it preserves the original email structure, including text formatting and metadata. Along with that, it is compatible with both old and new PST files from different Outlook versions. Additionally, it is simple and easy to use, even for non-technical users.
Simple Steps to Convert PST to Word Document
- Download and install the DRS Softech PST File Converter on your system.
- Click on Select Files or Select Folder to add the PST files you want to convert.
- Once the files are added, a preview window will display emails, folders, and attachments.
- Open the File Format drop-down and select DOC/DOCX as the desired output format.
- Choose the Destination Folder where you want to save the converted Word files.
- If needed, apply filters such as a date range or specific email selection for a more refined conversion.
- Lastly, click on the Convert button to convert PST file to Word document.
Now, you can access your Word documents once the conversion is complete.
Know More: How to Convert PST to ICS
Conclusion
This complete blog provided simplified solutions to convert PST to DOC easily. With the right approach, you can easily extract emails from Outlook and save them as Word documents while maintaining formatting and attachments. Choose the method that best fits your needs and ensure your email data is accessible whenever required. However, the recommended utility provides the flexibility to convert PST file to DOC free.
