Migrate Emails From Gmail to Google Workspace/G Suite – 2024

Gmail is a free service for individuals, and Google Workspace is a paid service with advanced features. The user wants to migrate from Gmail to Google Workspace. This method applies to transferring all existing emails, including their attachments and folder structures, from the Gmail account to the Google Workspace account. That’s why users want to migrate Gmail to Google Workspace. In this write-up, we describe a manual as well as a proficient Gmail Backup Tool, which is often more suitable and efficient. 

Common Reason for Migrating Gmail to G Suite Account

Before reaching the process section, it is important to disclose the possible reasons why users migrate from Gmail. Here are some common reasons:

• Cloud Storage: G Suite provides more storage corresponding to Gmail. Gmail provides 15 GB, while Google Workspace provides 30 GB to 5 TB of storage according to your subscription.
• Control Over the Account: For Gmail, there is no admin segment. But in G Suite, acceptability is controlled by the admin account.
• A suite of productivity tools: Google Workspace suggests a wide range of productivity tools like Google Docs, Sheets, Slides, and many more.
• Email Address: In Gmail, all email addresses are complete with “@gmail.com.” But in G Suite, the organizations/users can customize their email address, like “name@comapanyname.com.”
• Costing: Gmail is a free web-based email service provided by Google. The Google Workspace, however, is based on different subscription plans.

Similarly, let’s look at the resolutions on how to migrate Gmail to Google Workspace.

Migrate Gmail Emails Into New Google Workspace Account

So you have created your new Google Workspace email account and want to migrate emails. This next section discusses the manual procedure for Gmail to G Suite migration. Nevertheless, before moving with migration, follow some prerequisites that safeguard your data.

Prerequisites

1. Ensure both accounts are accessible

Ensure you have access to both the Gmail and Google Workspace accounts. And also make sure that you have sufficient storage space in your Google Workspace account.

2. Backup Your Data

Always back up your emails before starting the migration process to reduce the chance of data loss. You can use Google Takeout to download/back up your Gmail data.

Manual Process to Migrate Gmail Emails to Google Workspace

This section conveys the manual procedure for Gmail to Google Workspace migration.

Option 1: Use the Google Admin Console to Import it

Follow the steps below to migrate Gmail to G Suite mailboxes:

1. Log in to the admin console at Google Admin Console.
2. After that, navigate to Menu >> Account >> Data Migration option.
3. Then select the Email option and click Continue.
4. From the migration source list, choose Gmail and click Connect.
5. Click the Add User option to proceed.
6. In the Migrate From field, enter the user’s Gmail address and click on the Authorize option.
7. Now, you may need to grant permission to view and manage your mail.
8. Next, you have to receive the authorized code and copy it. 
9. Paste the code in the admin console.
10. In the end, click the Start button to initiate the Gmail to G Suite Migration task.

With the help of this manual approach, you can migrate Gmail to Google Workspace. If not, don’t worry; follow the other option to accomplish this task.

Option 2: Using Gmail’s Built-in Import Feature

1. Sign in to your Google Workspace account with credentials.
2. Access Gmail Settings to see all settings.
3. Then, go to the Accounts and Import Tab option.
4. Further, proceed to the Import Mail and Contacts section.
5. Click on “Import mail and contacts.” in the Import mail and contacts section.
6. A new window will appear prompting you to sign in to your old Gmail account.
7. Now, sign in to your Gmail account with your credentials.
8. Grant the necessary permissions, and then choose Import Options.
9. Now you will be able to choose the process or additional option according to your requirements.
10. Click Start Import to begin the process.

The import process can take some time depending on the volume of emails being transferred. You will receive notifications once the import is complete.

Limitations Associated With the Manual Methods

When you manually import an email to a Gmail workspace account, there are several limitations to consider. Further, you will go through the cons pointers associated with the manual process:

• The manual method requires significant time for the process to complete.
• There’s a risk of data loss or corruption if you miss or skip any given step.
• Apart from that, you cannot use this method for a large volume of data. 
• Also, you don’t get any additional features to complete the process. 

These drawbacks make it clear why people frequently look for automated solutions to import email from Gmail to G Suite. In the next section, we will guide you through the top utility to convert Gmail to G Suite.

Migrate from Gmail to Google Workspace Via Professional Method

DRS Gmail Backup Tool is an automated tool designed to back up and migrate Gmail to Google Workspace. The tool allows users to backup data, including Google Contact, Drive, Calendar, and other Gmail data. This professional utility is designed to export Gmail Mailbox into PST, PDF, MSG, etc. Users can use the tool to convert Gmail data to various email clients. Besides, the tool also has built-in features to assist in the migration process and provide compact results. 

Step-by-Step Process to Migrate Gmail to G Suite

First, download the DRS Gmail Backup Tool on your system. Next, install and run it as an administrator. Further, follow the procedure as follows:

1. Log in to your Gmail account with credentials.
2. Select Google services that are “Gmail.”
3. In the preview panel, select the mailbox items you wish to migrate.
4. Next, opt for the G Suite option from the Save/Backup/Migrate As field.
5. After this, log in to your G Suite account in that panel.
6. Opt for the required filters provided as per your requirements to make output precise.
7. Click on the Start Migration button, and Gmail emails move to Google Workspace.

After following these straightforward steps, you will be able to migrate your Gmail emails to Google Workspace. Well, this procedure is most liked by users as it is the easiest way to migrate. Moreover, the tool also facilitates users to migrate from one Gmail to another account effortlessly.

Conclusion 

After going through the complete blog, you have a better understanding of how to migrate Gmail to Google Workspace. We discussed the distinct solution to accomplish the task. However, the manual process is quite lengthy and difficult for the native users. Therefore, it is recommended to proceed with the given utility. Moreover, you will get a free trial of the software to understand and accomplish it properly. Along with that, there is no need for technical knowledge to use this software. As a result, it is applicable for both technical and home users. If you face any issues, frequently connect to our tech support team to resolve common problems.