Migrate Google Workspace Mailboxes to SmarterMail in a Few Clicks

Brief About the Google Workspace & SmarterMail

Google Workspace and SmarterMail both help to communicate, collaborate, and manage emails. But, they offer different features such as:

Google Workspace: Google Workspace is a cloud-based service. It includes tools like Gmail, Google Drive, and Google Docs. That enables users to communicate, share files, and collaborate in real time.

SmarterMail: SmarterMail is a strong email management tool. It provides customizable email hosting, advanced security features, and powerful tools. To manage emails, calendars, and collaboration efficiently.

Key Reasons to Migrate Google Workspace to SmarterMail?

Before moving your Google Workspace to SmarterMail, know why it’s needed:

• Customization: Provides greater control over email settings, security, and server configurations.
• Enhanced Security: Features like 2FA, advanced spam filtering, and encryption offer better protection.
• Data Privacy: Offers better control over data storage, retention, and regulatory compliance.
• Cost Efficiency: SmarterMail offers a more affordable pricing model compared to Google Workspace.
• Legacy System Integration: Ensures smooth migration from legacy email systems with minimal downtime.

How to Migrate Email From Google Workspace to SmarterMail Manually?       

When moving from one SmarterMail server to another, make sure MAPI/EWS is turned on in the source server. It ensures that all key folders, such as Calendars, Contacts, Tasks, and Notes, are transferred. If MAPI/EWS is not available, IMAP can be used, but it will only migrate email data. 

Steps to Migrate Google Workspace to SmarterMail:

1. Log in to SmarterMail as a user and click the Settings icon.  
2. Click on Connectivity from the panel.
3. Under the Mailbox Migration card, select the Migrate option.
4. Select the Mail Server/Service you are migrating from and click its icon.
5. Write some details, including Items to Import, Server Address, Type (POP or IMAP), Port, Email Address, and Password.
6. Enable SSL for secure login (enabled by default).
7. Optionally, enable Delete existing SmarterMail mailbox items to overwrite current data.
8. Once all information is entered, the migration will begin, and you can track its progress.

How to Migrate Google Workspace to SmarterMail Directly?

For an efficient migration from Google Workspace to SmarterMail, use the specialized DRS Softech Google Workspace to SmarterMail Tool. This tool simplifies the migration process, ensuring accurate data transfer and minimal risk of data loss. It also supports the migration of emails, contacts, and other critical data, offering a hassle-free solution of all sizes.

Detail Steps to Migrate your Google Workspace to SmarterMail?

1. Firstly, download and run the DRS Softech Google Workspace to SmarterMail Tool on your PC.
2. Now, choose “Backup Google Workspace All Services” or “Backup Google Workspace Emails Only.” according to your need and click Continue.
   
   Note: The first option allows you to back up all G Suite services, including Gmail, Contacts, Calendars, and more. Meanwhile, the second option focuses only on backing up G Suite emails without including other services.
3. Then, enter the credentials, like Root User Email Address, Service Account Email, and p12 file. Click on the Login button.
   
4. Now, it lists all user accounts linked to the Google Workspace. Select the desired email accounts and click Next.
   
5. Further, choose the needed items from Google Workspace apps like Gmail, Drive, Contacts, Calendars, etc. >> Next.
   
6. In the next screen, select the saving options: File Formats and Email Clients.
   
7. Afterward, select the Email Client >> Pick IMAP to migrate your Google Workspace data to SmarterMail.
   
8. Enter the SmarterMail account credentials to connect with the tool. It will sync with your SmarterMail account and prepare to transfer the migrated data.
   
9. After that, use features like Date Filter, Skip Duplicate Emails, and many more. Click Next.
   
10. Finally, press the Start Migration button to migrate Google Workspace to SmarterMail.
    

Prominent Features of Google Workspace to SmarterMail Tool:

• Backup Google Workspace data like Gmail, Google Drive, Contacts, Calendars, and many more.
• Apply the Date filter for selective backup based on the Start Date & End Date.
• Choose G Suite (All Services) and G Suite Backup (Emails only) for migration.
• It helps to maintain the original folder hierarchy and metadata during the backup.
• Provides a simple interface, which is easy to understand and operate.
• Highly compatible with all the latest and earlier versions of Windows OS.

Also Read: Migrate From Google Workspace to Office 365

Conclusion

The process to migrate Google Workspace to SmarterMail can greatly enhance your email management. Also, it offers more control, security, and customization. While manual migration may have challenges such as slow speeds and the risk of data loss. But, the recommended tool simplifies the process. It provides an easy-to-use interface and advanced features for smooth migration. For a better understanding of the software, you can go through the free trial version of this utility. If you encounter any issues then frequently connect to the tech support team for further assistance.