Migrate Google Workspace to Zoho Mail: Complete Tutorial

Switching from Google Workspace to Zoho Mail is a smart decision for many businesses looking for a more affordable email option or better connection with their business tools. Zoho Mail has many features focused on security, privacy, and teamwork. As a result, Zoho became a great choice compared to Google Workspace. 

Whether you run a small business or a large company, moving your email data from Google Workspace to Zoho Mail can improve productivity. In this complete blog, we will discuss the various simplified solutions including the DRS Softech Google Workspace Backup Tool to migrate Google Workspace to Zoho. Let’s begin and make your switch to Zoho Mail as smooth as possible!

Why Migrate Google Workspace to Zoho Mail?

Zoho Mail offers a range of features and benefits that make it a strong alternative to Google Workspace:

• Cost-Effective: Zoho Mail plans are often more affordable than Google Workspace.
• Privacy and Security: Zoho offers robust security features, with end-to-end encryption and data privacy, which can be more attractive to some businesses.
• Feature-Rich: Zoho Mail offers features like custom domain support, advanced search options, and integration with other Zoho applications (CRM, Projects, etc.).
• Customizable Interface: Zoho Mail offers a more customizable user interface compared to Google’s standard setup.

How to Migrate Google Workspace to Zoho Mail

Among the different methods, you can move from Google Workspace to Zoho either manually or professionally. Here are some of the most effective methods to frequently migrate your data from Google Workspace to Zoho. Given methods will ensure a smooth transition with minimal disruption to your workflows. Just proceed with the upcoming section to know them in detail: 

Method 01: Manual Method to Migrate Google Workspace to Zoho Mail

1. Sign in to the Zoho Mail Admin Console and access the Zoho Mail Admin Console using your admin credentials.
2. From the Admin Console, go to Mail Administration and select the Add Migration option.
3. Enter Migration Details
4. Name the Migration: Give a descriptive name for the migration process (e.g., “Google Workspace Migration”).
5. Select Protocol Type: Choose Apps as the protocol type.
6. Server Type: Set the server type to G Suite (Google Workspace).
7. Items to Migrate: Select the specific items to migrate (e.g., emails, calendars, contacts, etc.).
8. Click the Authenticate G Suite Account button. A new window will appear asking for Google Workspace credentials.
9. Provide the admin credentials for the Google Workspace account to be migrated. Grant Zoho the necessary permissions to access the data.
10. After authenticating, click Verify to ensure the credentials are correct. In the next window, click Add Accounts.
11. Add the email addresses of the users whose data you want to migrate. You can either add them one by one or upload a CSV file if you are migrating multiple accounts.
12. Provide the destination usernames in Zoho Mail where the data should be migrated for each Google Workspace account.
13. Once all details are set, click Add & Close to finalize the migration settings.
14. Initiate the migration process by selecting the migration task and clicking Start Migration.
15. Use the Zoho Mail Admin Console to monitor the progress of the migration.

After the migration is complete, verify the data in Zoho Mail to ensure all emails, contacts, and calendar items have been successfully migrated.

Method 02: Automated Method to Migrate Google Workspace to Zoho Mail

DRS Softech Google Workspace Backup Tool is the efficient and reliable solution to back up and migrate Google Workspace (formerly G Suite) data, including emails, contacts, calendars, and drive files. If you are looking to migrate from Google Workspace to Zoho Mail, this tool offers a simple and frequent way to transfer your data securely.

1. Complete Backup & Migration: Allows migration of emails, contacts, calendars, and drive data from Google Workspace to Zoho Mail and other platforms.
2. Multiple Export Formats: Supports saving Google Workspace emails in PST, MBOX, EML, MSG, and PDF formats, ensuring flexibility in data storage and migration.
3. Direct Migration to Zoho Mail: Facilitates direct migration from Google Workspace to Zoho Mail without requiring additional third-party applications.
4. Maintains Data Integrity: Ensures that folder hierarchy, metadata, and email formatting remain intact during the migration process.
5. Advanced Filters: Provides options to filter data by date range, sender, or specific folders, allowing selective migration of important emails.
6. Incremental Backup: Prevents duplication by allowing users to back up only newly received emails instead of re-downloading existing ones.
7. User-Friendly Interface: Designed with a simple and intuitive UI, making it accessible for both technical and non-technical users.
8. Supports Multiple Accounts: Enables bulk migration of multiple user accounts. Hence, it is ideal for organizations switching from Google Workspace to Zoho Mail.

Steps to Move from Google Workspace to Zoho Mail 

1. Open DRS Softect Google Workspace Backup Tool on your system.
2. Log in to your Google Workspace Account within the tool using admin credentials.
3. Select the Data to Migrate, such as emails, contacts, calendars, or drive files.
4. Choose Zoho Mail as the Destination from the available migration options.
5. Along with that, apply filters (if needed) to migrate only specific data.
6. Hit Start Migration to begin the process and monitor the progress in real-time.

Also Read: Migrate Google Workspace to Another Workspace

Conclusion

After following this comprehensive blog, you can migrate Google Workspace to Zoho Mail which allows your organization to take full advantage of its cost-effective and secure email platform. By leveraging tools like the DRS Softech Google Workspace Backup Tool, you can automate and simplify the migration process while maintaining data integrity. This ensures that emails, contacts, calendars, and drive files are transferred securely to Zoho Mail.