How to Migrate Zoho Mail to Office 365? – Simple Guide

Summary: Zoho Mail, a web-based email client, is famous for its great search elements, filters, and many more. However, this email client is appropriate for use in small, micro, or medium businesses. However, it lacks some of the key features and tools required by large-scale businesses. That is why migration to a different CRM (in this case Office 365) is the only option for large companies. Office 365, provides better security and a wide range of different tools to its users which makes it more a suitable choice for large businesses. So today we will discuss how you can easily migrate from Zoho mail to Office 365.

But Before that, let’s look at some of the benefits that Office 365 has over other CRMs.

Why Migrate Zoho Mail to an Office 365?

One of the significant causes to exchange to an Office 365 account is because it offers a broad range of Microsoft applications which can be accessed in one place. Numerous other explanations force users to Migrate Zoho Mail to Office 365:

• Users can access the data from anywhere.
• Office 365 provides better security.
• It offers considerable advantages to its users which makes the task easier
• All the data from the Office 365 account gets synced automatically.
• Flexible subscriptions and plans
• Expansion of business necessitates a better application

Now that we have an idea of the benefits that Microsoft Office 365 has over Zoho Mail. Let’s discuss the process of migration.

How do You Migrate Email from Zoho to Office 365?

This section has both manual and professional approaches to configuring Zoho to Office 365. Let’s look at the step-by-step direction to complete the migration of Zoho into Office 365 manually.

Step 1: Convert your emails to .eml format

You have two options, either migrate a single email or migrate an entire email folder from Zoho Mail. To do that you have to convert your emails to EML format first.

To Convert a Single Email from Zoho.

You have to export your emails from Zoho as an EML file format. you can do that by Following the steps mentioned below.

1. Open Zoho Mail in your browser.
2. Enter the login credentials required to Sign in like email, phone number, and password.
3. Open the email you want to convert.
4. Go to the More Actions button on the top right corner of your email.
5. Select the Save As option from the drop-down menu.
6. Select .eml formats as the extension for the email.
7. Zoho Mail will start to download your email to your computer.

To Download the Zoho Mailbox Folder in EML Format.

To download the Zoho mail folder in .eml format follow the process mentioned below:

1. Open Zoho Mail and log in to your email account on the browser.
2. Click on the Settings icon in the right-side panel of your email account.
3. Scroll down till you see the option to Import /Export Emails option and click on it.
4. Select the export option.
5. Select the folder you want to migrate.
6. Select the date range of your emails you want to migrate.
7. You can choose the options to include sub-folders or export archived emails alone.
8. In the end, click the Export button and Zoho mail will email you the link to a zip file containing your email folder.
9. Open the email you received from Zoho mail in your inbox.
10. Click on Show zip links and a new window with the list of your zip files will open.
11. Download the zip file from the list.

Step 2: Drag & Drop option for the EML file to Office 365

Now, to migrate Zoho Mail to Office 365 we have to drag and drop our exported EML files to Office 365:

1. Configure your Office 365 into the Outlook application.
2. Open the folder that contains the .eml file format Generally (Download Folder).
3. Now, drag & drop the EML files into Office 365 inbox to open email in Outlook.
4. Then click on the copy to option on the top left corner of the email popup.
5. Select the folder in which you want your email to be in. Or create a new one.
6. Finally, the Migration of Zoho email to Office 365 is completed.

Limitation of Manual Method

Migrate Zoho to Office 365 using the native approach has some restrictions like:

• Users may face data and attachment loss.
• The process is very time-consuming.
• It is applicable only to migrate a fixed number of Zoho emails.
• There is an elevated risk of alteration of data.
• Repetition of similar emails may take place.
• Users cannot opt to save the attachments separately.

Automated Way to Migrate Zoho Mail to Office 365

If you are encountering any problems, using the manual procedure then, you can opt for the professional DRSSoftech Zoho Mail Migration Tool. This approach allows the migration of Zoho emails in bulk with just a few clicks with increased data accuracy. It keeps the data’s originality and removes any duplicate emails from the migration process. Using this tool, users can migrate Zoho emails to other numerous file formats and email clients.

Step to convert Zoho to Office 365:

1. Download the DRSSoftech Zoho Mail Migration Tool and install it on your computer.
2. Provide the necessary login details for your Zoho mail account.
3. Check the Zoho Mailbox preview and choose the desired files.
4. Choose Office 365 as a destination Email Client.
5. Provide your login details for the Office 365 account.
6. Select the desired Office Mailbox Folder as your destination and click Next.
7. Your file/ folder will start to migrate into Office 365.

Conclusion

In this blog, we have discussed both the manual and automated ways to solve our user’s queries on How to Migrate Zoho Mail to Office 365. Users try to migrate from Zoho to Office 365 for better features and software but instead, they can get stuck and lost in complex manual methods which are slow and are not very practical. In such cases, going with a professional answer is the best choice. That is why we have introduced an automated way to simplify this process using DRSSoftech Zoho mail to Office 365 migration solution.