Best Ways to Sync Google Calendar With Outlook – All Versions

If you have a calendar that has all your appointments, reminders, and meetings. It would make knowing your schedule and organizing your time a lot easier and more convenient. Many users prefer to use Outlook or Google Calendar to manage appointments and reminders. Both applications are often used simultaneously. If you do not update both calendars, then this leads to chaos. Both calendars are well-known services that offer and deliver extensive features to millions of users. If you want prominent features of Google Calendars within Outlook, you must sync it.

You will find the most convenient ways to integrate and use Google Calendar in Outlook effortlessly in this write-up. Additionally, we recommend a professional tool, DRS OST Recovery, to aid you in the recovery of calendar items from corrupted Outlook files and easily sync Google Calendar with Outlook.

Why Do Users Need to Sync Google Calendars with Outlook?

If you sync your Google Calendar with Outlook, it offers you a range of benefits that can enhance your productivity and management. Here are some reasons why users want to sync:

• Unified View: Syncing allows you to see all your events and appointments in one place. It reduces the chance of missing appointments.
• Streamlined Management: If you sync it appropriately, then you manage your schedule more efficiently. It also allows accessing and editing events from any one of the platforms.
• Work and Personal Calendars: Syncing helps integrate these schedules, making it easier to coordinate with their personal and professional meetings, appointments, and work schedules.
• Cross-Platform Access: If you switch between systems or OS, this synchronization process is especially helpful.
• Efficient Scheduling: It reduces the need to manually enter or update events in multiple calendars, which means it saves time and minimizes errors.
• Automated Updates: It also ensures that changes made in any one of the calendars are reflected in the other without manual intervention, keeping your schedule updated and accurate.
• Data Safety: Both of the platforms provide a backup option, reducing the risk of data loss if one platform faces issues.
• Redundant Access: If one calendar service is temporarily unavailable, you can still access your schedule through the other synced platform.

Now, it is clear why users sync both platforms. Go to the next section to learn how to sync Google Calendar with Outlook.

Importing Google Calendar Into Outlook Calendar

In this section, we learn about Creating and importing Google Calendar into Outlook. But before that, we understand how to create a new calendar in Google Calendar.

Steps to Create a New Calendar in Google Calendar

1. First, open Google Calendar Web on your PC.
2. Move the cursor to the bottom left and click on the “+” icon next to “Other Calendar.”
3. Here, click the “Create New Calendar” option.
4. Now, input the “Name” and “Description” for the new calendar and click Create Calendar.
5. After that, configure the calendar settings.
6. In the end, your new calendar has been created successfully; now you can set reminders and mark dates for events.

How to Sync Google Calendar with Outlook (All Versions)?

To sync Google and Outlook calendars, first, you need to get the iCal URL of the specific Google Calendar that you wish to sync with the email client.

Steps to Get The iCal Format From Google Calendar

1. First, open Google Calendar Web on your PC.
2. Click on the three dots against my calendar.
3. After that, click on Settings and the sharing option.
4. Under settings, choose the integrate calendars option.
5. Scroll down in the integrate option, and you see the public address and secret address in iCal format.
6. Copy it or save it carefully.

To add Google Calendar to Outlook, you must follow the below method:

Method 1. Using the Subscribe From Web Option

1. Download and install the Outlook (New) application in your system.
2. Launch it and sign up through the credentials. 
3. After that, you can access your Outlook application and click the calendar icon on the left panel.
4. After that, click on the add calendar option.
5. In the add calendar option, you see the subscribe from web option.
6. In that section, paste the URL for the calendars you would like to subscribe to.

Method 2. Using the Add Calendar Option

1. Open the Outlook on your system.
2. After launching the application, at the bottom left, click on the calendar icon.
3. Click on the From Internet option in that panel.
4. Paste the Google Calendar address in the iCal format you copied and click OK.
5. Once the sync finishes, you’ll be able to access the Google Calendar.

Method 3. Using Outlook Account Settings

To sync Google Calendar with Outlook, we also have the method. For this, follow the below-mentioned approach to accomplish the task.

1. Download and launch the Microsoft Outlook application in your defined system.
2. Click on the File tab and open Account Settings.
3. After that, click on the Account Settings option. 
4. Switch to the Internet Calendars tab and click New. 
5. Paste the iCal Google Calendar address in the given section and click Add. 
6. Here, give your calendar a name and description, and click OK.

From the above-mentioned methods, you can merge Google and Outlook calendars easily and effortlessly.

Troubleshoot If You Can’t Access iCal Address

The methods outlined above are the most accessible and quickest for transferring calendar data. If you are unable to obtain the iCal address for Google Calendar, an alternative is to export data from your Google Calendar and then import it into Outlook. However, this approach is not ideal, as the exported data does not offer auto-update functionality. To keep your calendar updated, you would need to manually export and import the latest snapshot of your Google Calendar regularly.

How to Export Google Calendar to PST Professionally?

Outlook accounts are configured using either POP or IMAP. When an IMAP account is set up, the calendar and other data are stored in an OST (Offline Storage Table) file. If the OST file becomes corrupted or inaccessible due to unforeseen issues, the data contained within it will be lost, as the file will no longer be usable. For this, we recommend the professional OST Recovery Tool. This tool restores mailbox folders that are available in the OST file. It also supports both ANSI and UNICODE file encryption systems. This tool has a secure, reliable, and interactive user interface for a user-friendly experience. This tool provides miscellaneous features like conversion of OST to PST, exporting OST to Office 365, restoring OST to Live Exchange Server, migrating data items from OST to Gmail, etc.

Conclusion

If you want to enhance the capacities of your calendar services, which make it perfect for both personal and professional users, syncing Google Calendar with Outlook is one of the perfect options. By completing this, you can get more developed features to schedule meetings or events effortlessly and efficiently. While performing this task, you may need to convert OST files to PST format, and for this, you should prefer the DRS OST Recovery tool. This tool even facilitates quick recovery of damaged or orphaned OST files of the Outlook application with conversion to PST file format.

Read More: Import PST to Office 365 Easily