Follow the Below Instructions to Migrate your Google Workspace Data:
Step 1: Download the DRS Softech G Suite Backup Tool. Install the tool and run it as administrator.
Step 2: The application provides two options: Backup Google Workspace All Services and Backup Google Workspace Emails Only. The first option enables you to back up all G Suite services like Gmail, Contacts, Calendars, etc. While, in the second option, you can only migrate G Suite emails.
Step 3: To migrate all services of G Suite, click Continue in the Google Workspace section.
Step 4: Now, enter the Root User Email Address, and Service Account Email in the asked field. Also, browse the p12 file.
Step 5: After providing all the mentioned details, press the Login button to proceed.
Step 6: The tool displays all user accounts associated with the admin G Suite account. Select the required email accounts and press the Next button.
Step 7: Now, you will see various Google Workspace applications such as Gmail, Drive, Contacts, Calendars, Docs, Jamboard, etc. Tick the required items and press the Next button.
Step 8: You will see two sections on the screen: File Formats and Email Clients you need to choose the desired destination, where you want to migrate all G Suite data.
Further, to export G Suite data to PST and other file formats, follow the steps as mentioned:
Step 9: To export G Suite data to PST, MSG, MBOX, PDF, EML, EMLX, and CSV, click Continue in the File Formats section.
Step 10: Expand the File Format drop-down list and choose PST from the list.
Step 11: Choose different filters and options for precise migration:
- The Date Filter feature helps you to back up emails of a specific date range. Tick this option and enter a suitable Start Date and End Date in the fields.
- Tick the Skip Duplicate Emails and select the parameters (Body, Subject, and From) to exclude duplicate emails.
- To break the resultant PST file into multiple smaller files, select the Split resultant PST file option.
- In the Skip Folders feature, you can exclude categories of undesired emails like Forums, Updates, Personal, Promotions, etc.
- The Migrate or Backup Emails without Attachment files option helps you to migrate G Suite emails without attachment files.
Step 12: After you select the appropriate options and filters, click Next to proceed with migration.
Step 13: Further, click on the Start Migration Button.
Now, to perform G Suite to Gmail migration follow steps 1 to 8 as mentioned above. After that, follow the below procedure.
Step 9: Click on the Continue button in the Email Client section to migrate G Suite emails to any other email accounts.
Step 10: Expand the Email client drop-down menu and choose the Gmail option.
Step 11: Provide the right login credentials for the desired Gmail account: Username and Password. Click the Login button.
Step 12: You can also use the Login With Modern Authentication option. It will direct you to the browser page and you need to allow access.
Step 13: Once you get the Authentication Successful notification on the screen, return to the tool.
Step 14: Again, choose the desired migration options such as:
- Tick the Date Filter option to migrate emails of a particular date range.
- Select the Skip Duplicate Emails option to remove duplicate emails based on Body, Subject, and From.
Step 15: Further, you can also opt for:
- Click on the Skip Folder option and choose the G Suite category that you want to exclude from migration. Like Forums, Updates, Social, Chat, etc.
- Enable the Migrate or Backup email without attachment files option to leave the attachment file while migrating G Suite data.
Step 16: Then, click Next to proceed further with the conversion of G Suite data.
Step 17: At last, click on the Start Migration button to finally begin the process.
